For years, many employers have been on the fence about whether they should offer flexible benefits plans to their employees.
And they have every right to be.
For business owners of both large and small businesses, taking care of the staff should be a priority.
You want to ensure that your organization meets the needs of your employees.
Otherwise, chances are, they’ll be handing you their resignation letters faster than you can blink your eyes.
Just look at a 2018-study from the American Institute of Certified Public Accountants (AICPA).
Last year, findings from the AICPA report proved that 80% of Americans valued perks given by their boss even more than just a 30% salary increase.
Workers appreciate the non-monetary add-ons you give them. That’s clear.
Therefore, it’s only natural for you to be a bit hesitant before deciding on one of the many benefit plans out there.
If you don’t know what flexible benefits plans are or whether you should offer them to your employees, you’ve come to the right place.
In this guide, I’ll teach you all that you need to know about these plans.
Let’s get right to it.
What are Flexible Benefits Plans?
Flexible benefits plans are compensation systems offered to employees that give them the power to modify their salary and benefits package based on their personal preferences.
The executive management team approves these packages and presents them to employees. Employees pay for flexible benefits through payroll deductions from pre-tax income.
Flexible benefit programs are not to be confused with voluntary benefit plans.
The difference is that with voluntary benefits schemes, employees have to pay extra for the perks or insurance plans that your company offers: with flexible benefit programs, they don’t.
Instead, employees can either:
- Keep their current salary and select a combination of benefits that don’t cost them extra money
- Lower or increase their base or take-home pay by taking more or fewer benefits
These modifications to salaries enable beneficiaries to cover their perks using their gross income (i.e. the money an employee gets before taxes are deducted).
Businesses base their flexible benefits plans on perks that their employees would appreciate.
- Life Insurance
- Health Insurance
- 401K Contributions (Retirement benefits)
- Reimbursement accounts such as HRA that employees can access for company-approved out-of-pocket expenses
- Health Savings Account
- Dental/Visionary insurance
- Adoption assistance
- Childcare services
- Vacation days
- Care for the elderly
The benefits listed above are just some of the more common offers that companies make to their employees. A business is free to decide on the benefits that it believes its employees would prefer.
Types of Flexible Benefits Plans
As I mentioned before, flexible employee benefits enable staff members to cover business-approved expenses with their pre-taxed income.
Because they’re so flexible, there is more than one type of plan that employers can use to facilitate the benefits given to their workers.
Here they are:
- Premium Only Plans (POP) – Premium Only Plans are the most basic flexibility benefit programs out there. In simple terms, these types of plans subtract insurance premiums (deducted from a company’s payroll) from each staff member’s gross pay and not his or her net pay. In other words, it’s a tax saving way for employees to pay for the benefits that you have offered to them. This is because they pay for coverage under the various programs you offer using their pre-tax salary, allowing them to save on their expenses.
- Flexible Spending Accounts (FSA) – With FSA plans, employees can allocate a piece of their salary (before the income tax) to cover out-of-pocket expenses like childcare/daycare or health care. Based on the amount the employee decides on, you create an annual payment plan which the employee pays monthly. As the employer, you put the funds in a safe and secure place until a member of your staff submits a claim. Once that claim has been approved, you release the funds from the safekeeping account to the employee.
- Medical Flexible Spending Account (MFSA) – Employees can only submit claims on qualified medical expenses. To know which health care expenses qualify for this health plan, please refer to the IRS Publication 502 (Medical Expenses). Just like with FSAs, whatever amount the employee puts aside from their salary is held in a special account. That money will be refunded to the employee once the claim is approved.
- Child/Dependent Care Flexible Spending Account – Employees can dedicate a portion of their salary to the cost of caring for their kids, elder care, and disabled spouse. Navigating the legal intricacies of these types of plans can be challenging. For that reason, I recommend that you speak to your tax advisor to know more about non-taxable benefits and your taxable income. In the meantime, you can familiarize yourself with the IRS Publication 503 (Child & Dependent Care Expenses).
- Full Flex Plans – Also called “Cafeteria Plans”, Full Flex Plans are variations of the standard Section 125 plan, just like FSAs and MFSAs. With these, employees are awarded a fixed number of ‘flex credits.’ With these credits, your employees can pick the benefits that they want coverage for. Each benefit costs a certain number of credits. When the employee has selected all of his or her preferred benefit(s), if there is a surplus of credits, that worker is entitled to the equivalent in taxable cash compensation.
- Pretax Transportation Plans – This type of plan permits employees to use part of their salary to cover expenses related to transportation. These expenses can be for parking, mass transit, or the cost of fuel. The great thing about these plans is that an employee isn’t boxed into a year-long payment. Whatever monthly allocations the employee doesn’t use can be rolled over until such time when he or she submits a claim.
As you can tell, there are lots of plans that you can offer to your staff. Be sure to carefully weigh the pros and cons of each one before you make your decision.
Flexible Benefits Plans: Why You Should Get On Board
Want to know what’s in it for you and your staff when your organization rolls out? Here’s what you can expect:
- Satisfy Their Needs – With flexible benefit plans, your staff is largely responsible for the benefits that they want. This is especially true for Full Flex Plans. By giving them this option, you can be sure that they are satisfied with the combination of perks that they choose.
- More Comfortable With Their Plan – In getting a thorough breakdown of the various plans that your organization offers, your employees get to better understand the plans that you have. What’s more, they also see even more clearly the benefits of each one of the perks offered. All of this contributes to raising your organization’s transparency as well as developing a positive attitude among your workers toward their job.
- Self-Empowerment – Employees get to feel that their opinion is valued and that you appreciate their input in the decision-making process.
- Increased Personability – By offering these plans, it shows consideration to your employees. In turn, it will help them to see you in a more humane, personable light that fosters a better working environment.
- Helps To Keep Your Staff – If the flexible benefits that you put on the table are appealing and competitive, members of your staff will be less likely to quit.
- Helps You Organize Your Finances – Because the plans remunerate employees at fixed prices, employers can organize their expenses in a clear and concise way.
Apart from these benefits listed above, there is another perk you can have up your sleeve as a major incentive to employees: student loan repayment benefits.
Why You Should Offer Student Loan Repayment Benefits
Assistance in student loan repayment is the best benefit you can offer an employee.
Last year, Forbes was just one of the many sources that reported and confirmed this.
Earlier this year, Forbes released a report indicating that stats showed a $1.5 trillion student debt crisis in the US.
44 million borrowers are held responsible for student loan repayments that can go up to almost $40,000 a borrower.
One of these borrowers could be your employee.
If you want to reel in recent graduates, you need to widen the range of perks you give as employee benefits. That means including some type of assistance to those employees who need help climbing out of student debt.
It also means aligning yourself with a reputable company that offers a compelling package that you can outsource to handle your employees’ student debt. That’s where FutureFuel can help.
What is FutureFuel?
Plain and simple.
The company achieves this by making student loan benefits accessible to employees through employer-sponsored benefits programs.
Having worked extensively in the field of student loans as an Active Contributor on the Student Debt Task Force, Laurel uses her experience to propel her and her team to realize her company’s goals.
By 2021, FutureFuel expects that a successful partnership with employers within the private sector will enable them to knock off over $30 billion in student debt.
Partnering with FutureFuel: Benefits
FutureFuel has an interactive, user-friendly SaaS (Software as a Service) platform that makes it easy for employers to navigate and retrieve data at a moment’s notice.
More importantly, with FutureFuel’s loan-crushing strategies, you can give your debt-riddled employees what they have been yearning for: a solution to their debt.
Here are some of the additional benefits of partnering with FutureFuel:
- Return-On-Investment Calculator personalized for your company’s specific needs
- Secure & encrypted platforms
- Mobile-friendly applications
- Interactive, engaging, and easy-to-use interfacing
- Real-time payment notifications
FutureFuel equips you with the tools needed to retain employees. Having to replace an employee is costly.
Just check out FutureFuel’s Employee Churn Cost Calculator. With this tool, you’ll learn just how much money you’ll be losing when an employee walks out the door.